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If you notice that something is not working properly or just does not feel right, please send us an email at society.coordinator@dal.ca

Terminology

Listed below are definitions for the two most frequently used terms on TigerSociety:

• Executive Officers - A public figurehead of a society (typically a President, Vice-President and/or Treasurer), and is registered with the DSU as being responsible for that society. Not all executives are executive officers. Your society may have more than three executives, but at least three of them need to be appointed as the executive officers of the society. The contact information of executive officers (email addresses and full name) will be publicly accessible.

• Administrators - A member of the society who has the ability to modify and update the society's information on TigerSociety . Executive officers are not automatically society administrators. It is possible for a member to be both an executive officer and an administrator. An administrator may simply be an appointed member of a society.

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Creating a Society

Societies are now required to ratify online with TigerSociety . The DSU is no longer accepting paper ratification applications. This website is designed to simplify the ratification process, reduce the onerous tasks of getting signatures from society executive officers, tracking down constitutions, etc., while reducing the amount of paper usage.

If you would like to create a society or this is the first time your society is ratifying online please refer to the steps to successfully create a society located in Create a Society on the main DSU website ( www.dsu.ca ).

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Transitioning your Executive

As of May 1 st , of each year all societies are required to re-ratify with the DSU. Societies will remain ratified until April 30 th , regardless of when the society was originally ratified.

To change the outgoing executive officer's information to the incoming executive officer's information, as well as to re-ratify with the DSU refer to the steps for a successful executive transition located in Transition Information on the main DSU website ( www.dsu.ca ).

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Eliminating Warnings

• Membership conditions can't be blank When the society was created, the membership conditions were not filled in. To fill in the conditions and become a member of the society, click on “˜Edit Society” and fill in the box titled “conditions for membership” located under the “Ratification Information” subheading (the box will be highlighted). Click “Save Changes”.

• Executive Officers: Not enough ( x < 3) Each society requires a minimum of three executive officers to ratify. These officers take responsibility for the societies actions. This warning will appear for one of the following reasons:

1. Society executive officers have not been invited to join the society.

To send an invitation to an executive officer requesting them to join the society, click on 'Manage Members' and follow the directions under the 'Invitations' subheading. Insert the executive's email address in the box under “˜Invitations.” If you need to send more than one invitation, click on the “Add” button. Be sure to check the “executive officer” box when sending an invitation to a potential executive officer. If you would like any of those society executive officers to have administrative authority on TigerSociety , change the authority status from “regular” to “administrator.”

1. Society executive officers have not accepted their invitation to join the society.

If the society executive officers have not accepted their invitation to join the society, you can resend the invitation. Do this by clicking on “Manage Members,” under the “Invitations” heading, expand each executive officers name by clicking on the arrow beside each individual. Click on “Resend Invitation.”

• Constitution: Missing Constitution

The most recent version of the society's constitution must be uploaded. Do this by clicking 'Manage Constitution.' You have the option to upload a new constitution or to resubmit a constitution previously used by your society (this option will only be available to societies that have been previously ratified on TigerSociety ).

• Jane Doe: Has not signed Acknowledgment form

This particular executive officer has not signed the acknowledgement form. Once logged on to TigerSociety, Jane Doe must click on the desired society under “My Societies.” Once on the society's home page, Jane Doe must click on “My Membership” and then “˜Sign Acknowledgment form.” Jane Doe must check the box indicating that she understands and agrees to the conditions outlined in the Acknowledgement form and click “Submit.”

• John Doe: Address cannot be blank

This particular executive officer has not filled in his address. Once logged on to TigerSociety, John Doe must click on “My account” under “Actions” from the page titled “Launch Pad” (you can get to the “Launch Pad” page by clicking home when you are logged in to TigerSociety ). Once on the page titled “˜My TigerSociety Account,” John Doe must click on “Edit Account.” John Doe must then fill in his address in the “Address” box and click “Save Changes.”

Jane Doe: Banner can't be blank

This particular executive officer has not filled in their banner ID (B00 number). Once logged on to TigerSociety , Jane Doe must click on “My account” under “Actions” from the page titled “Launch Pad” (you can get to the “Launch Pad” page by clicking home when you are logged in to TigerSociety ). Once on the page titled “My TigerSociety Account,” Jane Doe must click on “Edit Account.” Jane Doe must fill in her B00 number in the “Banner ID” box and click “Save Changes.”

Activity summary cannot be blank

When the society was created the “activity summary” box was not filled in. To fill in the activity summary of the society, click on “Edit Society” and fill in the box titled “summary of last year's activities and/or activities planned for this year,” located under the “Ratification Information” subheading. Click “Save Changes.” If this is the society's first year in existence or you do not know the society's previous year's activities, type “N/A” in the “summary of last year's activities” box.

• Funding cannot be blank

When the society was created the “sources of funding” box was not filled in. To fill society's sources of funding, click on “Edit Society” and fill in the box titled, “sources of funding” and click “Save Changes.”

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Frequently Asked Questions

• Q: I tried to create a society on TigerSociety but the warning says the name of my society has already been taken. I checked the list of societies and my society does not appear there. What am I doing wrong?
  A: If you've searched for the society to see if it already exists and nothing shows up, it means your predecessor started to ratify your society online and never completed the process. The society still exists on TigerSociety but isn't visible. To resolve the problem do the following:
  1. Have the three incoming executive officers log in to TigerSociety with their personal Dalhousie NetID and password. Once they log in they will be registered in the system.
  2. Contact the Society Coordinator at society.coordinator@dal.ca with the names of the three new executive officers and the name of the society. The Society Coordinator will add those three individuals as the society's executive officers. You will know this is done when a link to your society's home page becomes available under “My Societies.” This link will direct you to your society's home page.

• Q: Why was my society de-ratified?
  A: Your society may have been de-ratified for one of two reasons:
  1. Your society has violated the DSU constitution, DSU society policy, the student code of conduct or your own society's constitution. In such a case, you would have been contacted by the DSU VP Internal and would have been made aware of the DSU Council's decision to de-ratify your society. This rarely occurs and would require an extreme act of negligence.
  2. As of May 1st of each year, all societies need to re-ratify with the DSU. Societies will remain ratified with the DSU until April 30 th , regardless of when the society was ratified. Please refer to the steps for a successful executive transition located in Transition Information on the main DSU website ( www.dsu.ca ).

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